Ethical Business Conduct & Governance

This policy outlines the standards and expectations we hold ourselves to ensuring that integrity, transparency, and accountability are not only practiced internally but reflected in how we engage with our clients, partners, and communities. We believe doing the right thing is essential to building lasting trust and delivering long-term value.

Integrity and Transparency

Ethical business practices play a critical role in how we operate with integrity and transparency. All Ryoss staff, from leadership to new hires, are expected to act honestly and honourably in all business dealings.

We maintain accurate financial records and honestly report our performance. We do not tolerate fraud, embezzlement, or any form of misrepresentation. Our communications, whether with clients, suppliers, or the public, are truthful and made in good faith. By operating transparently, we build trust with all stakeholders and uphold our reputation as a reliable, principled firm.

Compliance with Laws

Ryoss is committed to full compliance with all applicable laws and regulations in every jurisdiction where we operate. This includes (but is not limited to):

• Employment laws
• Environmental regulations
• Data protection and privacy laws
• Trade and import/export regulations
• Anti-bribery and corruption laws
• International labour standards

We stay informed of legal requirements and ensure our internal policies meet or exceed legal standards. Where multiple jurisdictions are involved, we adhere to the highest standard applicable. Compliance is not seen as a checkbox exercise, but as a fundamental duty and part of being a responsible corporate citizen.

Anti-Corruption and Fair Dealing

Ryoss has a zero-tolerance policy for bribery and corruption in any form. We strictly prohibit the giving or receiving of bribes, kickbacks, extravagant gifts, or any improper payments to obtain business advantage.

All employees, as well as agents working on our behalf, must abide by anti-corruption laws such as the Australian Bribery Act and international conventions. We provide guidance and training on identifying and avoiding corruption risks, especially when operating in regions where such risks may be higher.

Our business decisions, from awarding contracts to hiring staff, are based on merit and fair criteria, never on unethical influence. We compete fairly in the market, avoiding conflicts of interest and respecting confidentiality.

Privacy and Data Security

In our role as a technology and outsourcing consultancy, we often handle sensitive information for our clients and our business. We are deeply committed to protecting the privacy of personal data and the confidentiality of client information.

Our IT and security policies ensure that data is secured against unauthorised access or breach. Employees are trained on their obligations to safeguard information and to use data only for its intended, lawful purpose. We comply with data protection regulations (such as GDPR and relevant local laws) and regularly audit our practices to maintain robust security.

Accountability and Governance

Good governance at Ryoss means we have clear accountability and oversight for our ethical practices. Our leadership sets the tone from the top, ensuring a culture where ethical conduct is rewarded and misconduct is not tolerated.

We have internal controls and audit processes to ensure compliance and to identify any deviations from our standards. An independent whistleblower mechanism is available for anyone to report concerns anonymously, and these reports are reviewed at a senior level (with Board oversight when necessary).

We are committed to addressing any identified issues promptly and learning from them to improve our systems. Regular training on our Code of Conduct and core policies is provided to all employees so that expectations remain clear. Furthermore, we integrate ethics into our performance evaluations as we expect not just results, but results achieved the right way.