Board and Shareholder Documentation: Preparation and maintenance of board resolutions, shareholder resolutions, written consents, meeting minutes and supporting papers.
Internal Corporate Governance
Outsourced management of corporate records, approvals, registers, ownership documents, resolutions and internal governance requirements.
Maintain complete and properly controlled corporate records
Keep internal decision-making aligned with external compliance
About This Service
Internal Corporate Governance forms part of Ryoss’ broader Ongoing Corporate Compliance solution. It provides businesses with an outsourced specialist to maintain the documents, approvals, registers and controls that support a properly governed company. Ryoss ensures internal corporate actions are recorded accurately and coordinated with any related regulatory filings or external compliance requirements.
What's Included
Corporate Registers: Management of registers covering directors, officers, shareholders, beneficial owners, securities, charges and other locally required records.
Share and Ownership Records: Maintenance of share certificates, capital records, ownership changes, transfers, issuances and supporting documentation.
Director and Officer Records: Coordination of appointment, resignation, replacement and authority documents for directors, officers and authorised representatives.
Delegations and Signing Authorities: Documentation of delegated authority, approval limits, bank mandates, authorised signatories and internal decision-making permissions.
Annual Governance Requirements: Coordination of annual meetings, recurring approvals, governance reviews and other scheduled corporate actions.
Corporate Records Management: Structured maintenance of constitutions, articles, bylaws, licences, certificates, resolutions and official company records.
External Compliance Alignment: Coordination of internal approvals and documentation with corporate-regulator, tax, licensing and other government submissions.
Typical Use Cases
Operating Without a Local Governance Team
Your company requires ongoing corporate administration but does not have internal personnel with the necessary local experience.
Supporting Foreign Directors
Your overseas directors need local support preparing resolutions, records, approvals and governance documents.
Managing Ownership Changes
The company is issuing, transferring or restructuring shares and needs the internal and external records properly coordinated.
Strengthening Board Governance
Leadership requires clearer approval processes, decision records and evidence of appropriate corporate oversight.
Preparing for Investment or Due Diligence
You need corporate records, registers and ownership documents to be complete, current and readily accessible.
Correcting Incomplete Records
Corporate documents have been maintained inconsistently and need to be reviewed, reconstructed or brought up to date.
Step-by-Step Engagement Process
Governance and Records Review
We review the entity structure, corporate records, ownership position, existing approvals and governance responsibilities.
Requirements and Gap Assessment
Ryoss identifies missing documents, outdated registers, unresolved corporate actions and related filing requirements.
Governance Structure Setup
We establish the required document templates, registers, approval processes, responsibilities and governance calendar.
Ongoing Corporate Administration
Ryoss prepares and maintains agreed resolutions, minutes, registers, ownership records and governance documents.
Reporting and Compliance Alignment
We provide agreed governance reporting and coordinate internal actions with external regulatory requirements.
Let's build the right solution for you.
Tell us what your business needs help with, whether it's a quick idea or a detailed brief. Our team will work on a tailored solution and reach out right away.