Virtual Assistant / Executive Assistant

We are looking for a Virtual Assistant / Executive Assistant to support senior stakeholders with administrative, organisational, and coordination tasks across the business. This role is critical in ensuring that day-to-day operations, communications, and scheduling are handled efficiently and professionally.

This role suits someone who is highly organised, proactive, and comfortable working in a fast-paced environment with competing priorities. You will act as a trusted support resource, helping to manage schedules, communications, and operational workflows while maintaining a high level of accuracy and professionalism.

Responsibilities

• Manage calendars, schedules, and appointments, ensuring effective prioritisation of tasks
• Coordinate meetings, including scheduling, preparing agendas, and ensuring materials are ready
• Handle email management, including drafting responses and organising inboxes
• Prepare reports, presentations, and documentation to support business operations
• Conduct research and data gathering to support projects and initiatives
• Track tasks, deadlines, and follow-ups to ensure timely completion
• Support internal coordination across teams and stakeholders
• Maintain accurate records and documentation
• Assist in improving administrative workflows and processes

Requirements

• At least 3–5 years of experience as a Virtual Assistant, Executive Assistant, or similar role
• Strong written and verbal English communication skills
• Ability to manage multiple tasks and priorities simultaneously
• Highly organised with strong attention to detail
• Proficiency in Google Workspace, Microsoft Office, and communication tools
• Comfortable working remotely with high responsiveness and accountability

Preferred attributes (optional)

• Experience supporting founders, directors, or senior business leaders
• Exposure to Australian or US-based clients and working across time zones
• Strong coordination and stakeholder management skills
• Experience working in consulting, outsourcing, or professional services environments

How to apply

1. Send your updated CV to jobs@ryoss.co
2. Use subject line: EA PH Application
3. Shortlisted candidates will be contacted for initial interview